The Prelude to the Seas begins with Cosplay Carnival 2024 on March 23-24, 2024 at Function Rooms 3-5 (5,200 SQM) at the SMX Convention Center Manila, Pasay City.
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Event Terms and Conditions
PLEASE READ CAREFULLY. BY REGISTERING FOR THE EVENT, YOU ACCEPT THESE TERMS AND CONDITIONS (THIS "AGREEMENT"). THIS AGREEMENT HAS LEGAL CONSEQUENCES AND WILL AFFECT YOUR LEGAL RIGHTS AND ABILITY TO BRING FUTURE LEGAL ACTIONS.
IN CONSIDERATION of being permitted to enter and remain at the premises (the "Venue") hosting the (the “Event”) organized by Cosplay.ph Organization, Inc. with office address at Ayala South, Makati City (“Cosplay.ph”) and in recognition of Cosplay.ph’s reliance, the individual specified on the registration (referred to as “I”, “Me” or “Entrant”) and, as applicable, on behalf of myself and my heirs, assigns, executors, administrators, next of kin, and other persons acting or purporting to act on my behalf (collectively, "Related Persons"), hereby acknowledge and agree to the terms below by submitting my registration to the Event.
THE TERMS AND CONDITIONS IN THIS AGREEMENT ARE IN ADDITION TO ANY TERMS AND CONDITIONS ESTABLISHED BY THE VENUE. I hereby expressly waive and release any and all claims, now known or hereafter known, against Cosplay.ph, and its officers, directors, manager(s), employees, agents, affiliates, shareholders/members, successors, and assigns (collectively, "Released Parties").
- ADMITTANCE. In its sole discretion and without refund, Cosplay.ph reserves the right to refuse admittance to or expel from the event anyone that it determines is behaving in a manner that could be disruptive to the Event or pose any danger to any other attendee. Entrant consents and agrees that in such event, it shall not be entitled to a refund of any portion of the amounts paid. Breach of any of the terms herein shall entitle Cosplay.ph to all available legal remedies.
- ACKNOWLEDGEMENTS OF COVID-19 & OTHER RISKS.
I fully understand that: the novel coronavirus SARS-CoV-2 and any resulting disease (together with any variation thereof, "COVID-19") is an extremely contagious disease that can lead to severe illness and death, and there is an inherent danger and risk of exposure to COVID-19 in any place where people are present;
no Safety Protocols (as defined below) can eliminate the risk of exposure to COVID-19;
while people of all ages and health conditions can be and have been adversely affected by COVID-19, according to the Center for Disease Control and Prevention (CDC) and other public health authorities (i) people with certain underlying medical conditions are or may be especially vulnerable; and (ii) the risk of severe illness from the contraction of COVID-19 increases steadily with age, and contracting COVID-19 can result in the further transmission of COVID-19 to Entrant’s spouse, family members, and other persons in proximity to Entrant’s; and
exposure to COVID-19 can result in subsequent quarantine, illness, disability, other short-term and long-term physical and/or mental health effects, and/or death, regardless of age or health condition at the time of exposure and/or infection.
I hereby acknowledge and agree that in the absence of any negligence or other breach of duty by Cosplay.ph or the Released Parties, entry to the Venue and attendance at the Event is entirely at my own risk.
- ASSUMPTION OF RISKS, HAZARDS AND DANGERS. To the maximum extent permitted by applicable law, and save in relation to instances of gross negligence, reckless conduct, willful/wanton conduct, or intentional acts by Cosplay.ph and the Released Parties, Entrant, on behalf of itself and related persons, hereby fully understands and knowingly, voluntarily and irrevocably, assumes all risks, hazards and dangers related to entry into, and presence in, at and around the venue and event, which may include an increased risk of exposure to communicable diseases (including, without limitation, COVID-19), viruses, bacteria or illnesses or the cause thereof, sickness, personal injury, disability, other short-term or long-term health effects, and/or death. entrant hereby accepts personal responsibility for its voluntary attendance at the event. to the maximum extent permitted by applicable law, Entrant hereby assumes, on behalf of itself and related persons, all responsibility for claims and potential claims relating to the risk, hazards and dangers described in this agreement save for instances of gross negligence, reckless conduct, willful/wanton conduct, or intentional acts by Cosplay.ph.
- RELEASE AND WAIVER. To the maximum extent permitted by applicable law, Entrant, on behalf of itself and related persons, hereby acknowledges and knowingly, voluntarily, irrevocably, and forever releases, waives, and discharges, each of the released parties with respect to any and all claims that entrant or any of entrant’s released persons may have (or hereinafter accrue) against any of the Released Parties, that relate to any of the risks, hazards and dangers described above in sections 2 and 3, including without limitation, any and all claims that arise out of or relate in any way to entrant’s or related persons' exposure to COVID-19, (collectively, the "claims"), in each case whether caused by any action or inaction (other than gross negligence, reckless conduct, willful/wanton conduct, or intentional acts) of any released party or otherwise. the releasees shall not be liable for any loss, liability or damage to personal property.
- LIMITATIONS ON ASSUMPTION OF RISK AND RELEASE OF LIABILITY. For the avoidance of doubt, notwithstanding anything to the contrary herein (including the above sections 3 and 4), this agreement does not release liability with respect to or extend to claims the laws of Pasay City do not permit to be released or waived by agreement, including liabilities arising from gross negligence, reckless conduct, willful/wanton conduct, or intentional acts.
- SAFETY PROTOCOLS. Due to the uncertainty related to COVID-19, Entrant’s admission to the Venue and attendance at the Event is subject to any health and safety policies, assessments, precautions and/or protocols put in place by local, and national governmental agencies, the Venue owner/operator, and/or by Cosplay.ph and/or third parties, including requirements relating to face masks and/or enhanced health screenings (which may include a requirement that Entrant, and any person in Entrant’s party, be tested for COVID-19 prior to or during the Event and/or provide proof of vaccination against COVID-19) the “Safety Protocols”. Entrant acknowledges and agrees to comply with the Safety Protocols. Failure to comply with Safety Protocols shall automatically terminate any rights that Entrant may have hereunder; and shall authorize the Venue owner/operator and/or Cosplay.ph (or their respective personnel) refuse admission to the Venue, or eject Entrant from the Venue and Event, without refund in each case, and subject Entrant to all legal remedies available to the Released Parties. Entrant acknowledges that the Safety Protocols are not diagnostic and do not eliminate the risk of exposure to COVID-19.
- DISCLOSURE OF PERSONAL HEALTH INFORMATION. Entrant acknowledges that Cosplay.ph and/or the Venue may be compelled, required, or requested to disclose certain private personal information of Entrant and certain Related Persons to public health authorities and other local, and national governmental agencies. Such information may include the results of COVID-19 tests and other health information collected as part of the Safety Protocols. If such disclosure is so compelled, required, or requested, Cosplay.ph will disclose only the portion of such information that is legally required. By accepting below, Entrant consents to such disclosure and agrees that no additional signed release will be required in relation to any such disclosure.
- INSURANCE. It is the sole responsibility of Entrant to arrange appropriate personal insurance appropriate or necessary in connection with their attendance at the Event.
- PAYMENT. By registering for the Event, Entrant warrants that they have the authority to authorize charges to the credit card or other method of payment, as applicable. Entrant understands and agrees that Cosplay.ph is not liable, in any way, for erroneous bill statements or incorrect charges and that should an error occur in billing or debiting, Cosplay.ph’ only responsibility is to correct such error when and if Cosplay.ph receive written notice of such error. All bookings made prior to the Event must be paid in full to guarantee registration. If payment is not made at the time of booking, registration will be provisional. Entrant will be required to ensure that full payment is received by Cosplay.ph within 30 days of booking date, or prior to the event date, whichever is sooner. If Entrant’s full payment has not been received before the event a credit card payment will be required at the time of check-in. Only one discount at a time can be applied to Entrant’s event registration fee. If Entrant is using a discount code the discount will be deducted from the current online price of the ticket. All prices displayed are exclusive of VAT unless otherwise stated, VAT will be charged, where applicable, at the prevailing rate on the invoice date and the relevant details will appear on the invoice.
- EVENT AMENDMENTS AND DISCLAIMER. Cosplay.ph and any other organizer of the Event reserve the right to make changes to the agenda, format, guest of honor, location and any other aspect of the event without notice and without liability to Entrant. Cosplay.ph may at any time, with or without giving notice, in its absolute discretion and without giving any reason, change, cancel or postpone the event, change its venue or any of the other published particulars, or withdraw any invitation to attend. In any case, none of the Releases shall be liable for any loss, liability, damage or expense suffered or incurred by any person, nor will they return any money paid to them in connection with the event unless they are satisfied not only that the money in question remains under their control, but also that the person who paid it has been unfairly prejudiced, about which the decision shall be in their sole and unfettered discretion and, when announced, final and conclusive.
- GUEST OF HONORS, SPONSORS AND EXHIBITORS. Views expressed by any attendee, speaker, exhibitor or sponsor at the Event are their own. Cosplay.ph shall have no liability for advice given, or views expressed, by any attendee, guest of honor, exhibitor or sponsor at the Event or in any material provided to attendees.
- PHOTOGRAPHS, PUBLICITY MATERIAL, RADIO AND TELEVISION AND PRINT MEDIA. Except as otherwise expressly agreed in writing between Cosplay.ph and the applicable party, Cosplay.ph reserves the sole right to use any photographs, recordings, electronic images or publicity material received by or obtained by Cosplay.ph in the course of the event, for whatever use deemed proper by Cosplay.ph. Cosplay.ph has the exclusive right to include photographic, video and other visual portrayals of attendees, sponsors, exhibitors and their exhibits including its contents, in any pictorial medium of any nature whatsoever for the purpose of trade, advertising, sales, publicity and otherwise, without further compensation to the attendee, speaker, sponsor or exhibitor, and all rights titled and interest bearing (including all worldwide copyrights therein) will be Cosplay.ph’ sole property, free of any claims of attendee, guest of honor, exhibitor or sponsor or any persons deriving any rights or interest from the attendee, guest of honor, exhibitor or sponsor.
- CANCELLATION POLICY. Entrant may transfer their registration to another individual without any charge, provided that any such individual will be bound by these terms and conditions. Cancellations by Entrant more than six weeks prior to the Event are fully refundable. If Entrant cancels their registration less than six weeks prior to the Event, Cosplay.ph will be obliged to charge the full fee and Entrant will be issued a future credit note to use on an event within 12 months of the issue date. Entrant must notify Cosplay.ph in writing of a cancellation, or Cosplay.ph will be obliged to charge the full fee. If the Event is must be postponed, Entrant’s registration will automatically roll over to the new date and platform. If the Event is cancelled Entrant will be automatically be given a future credit (valid for 12 months from issue) for another event or equivalent product/service of Entrant’s choice. Entrant may request a refund in connection with the postponement or cancellation of the Event within one month following such postponement or cancellation. Cosplay.ph shall not be liable to attendee for any damages, costs, or losses incurred, such as transportation costs, accommodations costs, or financial losses. Entrants are responsible for obtaining the appropriate travel insurance to cover themselves with respect to such eventualities.
- FORCE MAJEURE. Cosplay.ph shall not be held responsible or liable for any delay or failure in performance of its obligations hereunder (including the holding or hosting of the Event) to the extent such delay or failure is caused by (i) storm, flood, fire, earthquake or other acts of God; (ii) war, invasion, hostilities, terrorist threats or acts, riot, or other civil unrest or violence; (iii) any disease, epidemic or pandemic, including novel coronavirus COVID-19 (together with any mutation, adaptation, or variation thereof), (iv) embargoes or blockades; (v) national or regional emergency; (vi) strikes, labor stoppages, or slowdowns or other industrial disturbances; (vii) any order or guidance from any governmental or quasi-governmental organization, including without limitation in regard to travel, public gatherings, or health and safety; (viii) disruptions in supply chains, hotel inventory, commercial air travel or other public transportation; (ix) failure of carriers or utilities or equipment beyond Cosplay.ph’ reasonable control; (x) unavailability of the venue through no fault of Cosplay.ph; or (xi) other similar causes beyond the reasonable control of Cosplay.ph. In any such event, Cosplay.ph shall be entitled but not obliged to either provide alternative facilities or venue for the Event and/or reschedule the Event, without liability on the part of Cosplay.ph. If Cosplay.ph is unable to reschedule or rearrange the event, Cosplay.ph may cancel the Event on the part of the Cosplay.ph and Entrant will receive a future credit (valid for 12 months from issue) for another event or equivalent product/service of your choice.
- GOVERNING LAW. Entrant hereby understands and agrees that this Agreement will be governed by and construed in accordance with the laws of Pasay City.
- Entrant hereby agrees that if any provision or part thereof contained in this Agreement is declared illegal, unenforceable, or ineffective, such provision or part thereof shall be deemed severable, such that all other provisions contained in this Agreement shall remain valid and binding. All waivers of any provision of this Agreement must be made in writing and signed by Cosplay.ph.
BY REGISTERING FOR THE EVENT, I ACKNOWLEDGE THAT I HAVE READ AND UNDERSTOOD ALL OF THE TERMS OF THIS RELEASE AND THAT I AM VOLUNTARILY GIVING UP SUBSTANTIAL LEGAL RIGHTS, INCLUDING THE RIGHT TO SUE THE RELEASED PARTIES.
SMX Convention Center Manila
Seashell Lane, Mall of Asia Complex, Pasay City 1300, Philippines